Tenant Improvement Allowance Tracker for Commercial Leasing Teams
Why This is an Opportunity
TI allowances are standard in commercial real estate but the tracking workflow is absurdly manual. Landlord teams manage dozens of active TI allowances simultaneously, each with different terms about what qualifies (HVAC yes, furniture no, low-voltage cabling maybe). Tenants submit invoices that get bounced back for not matching allowable categories, and nobody has a clear picture of remaining balance. Property management software like Yardi handles rent, but TI allowance tracking is typically a bolt-on afterthought. This app is a shared ledger: create a TI allowance with terms and categories, both parties see the dashboard, tenant submits invoices tagged to categories, landlord approves/rejects with notes, balance updates automatically. Simple relational data model.
Key Pain Points
- •Tenants submit invoices for items excluded under the TI terms, requiring multiple rounds of back-and-forth clarification
- •Landlord asset managers track 30+ active TI allowances in a single spreadsheet with no per-lease drill-down view
- •Remaining TI balance calculations require manually summing approved disbursements across scattered email approvals
- •Disputes over whether a line item qualifies under the allowance terms have no audit trail beyond email threads
- •Tenants have no self-service visibility into their remaining allowance and must email the landlord for every status check
Original Discovery
When a commercial tenant signs a lease, the landlord often provides a tenant improvement (TI) allowance — say $50 per square foot — for buildout. The tenant submits invoices, the landlord's asset management team reviews them against the allowance terms (what's covered, what's excluded, caps per category), and funds get disbursed. This back-and-forth is managed through email chains and spreadsheets, with both sides losing track of remaining balances, disputed line items, and reimbursement timelines. A shared portal where landlord and tenant can see the TI allowance balance, submit and approve invoices by category, and track disbursement status would eliminate weeks of confusion per lease.
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