Employee Equipment & License Assignment Ledger for IT-Light Companies
Why This is an Opportunity
Enterprise IT asset management tools like ServiceNow or Snipe-IT are overkill for a 50-person company without an IT team. What these businesses need is a simple ledger: add employees, add assets (laptops, monitors, phones, keycards), add software licenses, and create assignments linking them. When someone is offboarded, pull up everything assigned to them in one click and check items off as returned. Add expiration tracking for warranties and license renewals with email reminders. This is a classic CRUD app — employees table, assets table, licenses table, assignments table with dates — plus a dashboard showing unassigned assets and upcoming expirations.
Key Pain Points
- •No single source of truth for which employee has which equipment — information is split between HR, finance, and office management
- •Offboarding an employee requires asking three departments what they issued, leading to lost laptops and unreturned keycards
- •SaaS license seats assigned to departed employees continue to be billed for months because nobody tracks the assignment
- •Warranty expiration dates for company equipment are not tracked, leading to missed repair windows and unnecessary replacements
- •New hire equipment provisioning requires manually checking a spreadsheet to see what's available in inventory
Original Discovery
Companies with 20-200 employees that don't have a dedicated IT department still need to track who has which laptop, what software licenses are assigned to whom, when warranties expire, and what happens to equipment when someone leaves. HR handles onboarding, finance handles purchasing, and the office manager handles the physical stuff — but nobody owns the complete picture. The result is a spreadsheet that's perpetually outdated, lost equipment during offboarding, and paying for SaaS licenses assigned to people who left months ago.
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