AI Prompt Library & Cost Tracker for Agency Teams
Why This is an Opportunity
This solves a workflow problem that literally didn't exist two years ago. As agencies integrate AI into client deliverables, they need governance and consistency. Currently, every team member experiments independently, quality varies wildly, and nobody knows how much AI usage to attribute to each client for billing. The solution is straightforward: a CRUD app with prompt templates organized by client and category, a simple cost estimation calculator based on model and token count, and team sharing with role-based access. Basic database operations with a clean dashboard.
Key Pain Points
- •Prompt templates scattered across Slack threads, Notion pages, and personal notes with no single source of truth
- •No way to estimate or track AI tool costs per client for accurate billing or margin analysis
- •Junior team members produce inconsistent AI outputs because they lack access to proven prompt patterns
- •Brand voice and client-specific context gets lost when prompts aren't templatized and versioned
- •Agency leadership has zero visibility into which AI tools teams are using and for which accounts
Original Discovery
Marketing and content agencies are rapidly adopting AI tools like ChatGPT, Claude, and Midjourney across their teams, but there's no centralized way to manage which prompts work best for which clients, track per-client AI spend, or enforce brand-consistent prompt templates. Teams share prompts via Slack messages and Google Docs, leading to wildly inconsistent outputs. A simple web app where agencies can build client-specific prompt libraries, tag them by use case, track estimated token costs per client, and share approved prompt templates across team members would bring order to a chaotic new workflow.
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